Job Description

ABOUT THE JOB

We are looking for an Accounting Assistant to join our team in Minneapolis, MN.

Desired Knowledge, Skills, and Abilities:

• Good communication (written and verbal) and interpersonal skills
• Strong organizational skills – detail-oriented
• Excellent customer service skills. (internal and external).
• Proficiency in Microsoft Office products – Word, Excel, Outlook
• Ability to work independently on assignments and/or seek out new tasks
• Proficient time management skills

Experience and Education Requirements:

• Associate Degree in Business or Accounting related field
• 1 year of accounting experience, open to entry level
• Prior payroll experience preferred
• Prior bookkeeping experience

Essential Duties and Responsibilities:

• Provides a wide variety of support functions to the operations staff in the areas of administrative assistance, communications and document control, report generation, publishing, proofreading, editing, filing, and communicating.
• Assist Accounting Manager with payroll duties
• Maintaining the reception area and answering the phones; maintaining the kitchen area
• Maintain engineering registration records and renewals for firm and management staff.
• Project setup and maintaining the Project Log
• Support engineering operations by producing client correspondence and final report proofing, editing, and binding
• Maintaining records and/or files
• Billing Reviews: Process and print billing reviews for T&M projects, and status reports for FF projects and distribute to Project Managers
• Post and Print Sales Invoices: Make necessary adjustments/corrections per PMs requests; post-sales invoices and print
• Mail invoices to clients no later than the 5th business day of the month
• Monthly Sales Reporting: Prepare monthly sales report by the Project Manager for management’s review
• Monthly Holds/Write-Off Reporting: Prepare and maintain monthly holds and write-off reports for management’s review prior to closing each month
• Vendor Invoices: Enter all approved vendor invoices into Navision
• Weekly Check Runs: Pay all approved vendor invoices
• Client/Vendor Files: Maintain client/vendor files; file documents timely
• Task Procedures: Update and maintain task instructions; keep readily available
• Other special projects as needed

Job Tags

Similar Jobs