Accounting Assistant (Entry Level) Job at MDS Staffing, Minneapolis, MN

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  • MDS Staffing
  • Minneapolis, MN

Job Description

ABOUT THE JOB

We are looking for an Accounting Assistant to join our team in Minneapolis, MN.

Desired Knowledge, Skills, and Abilities:

  • Good communication (written and verbal) and interpersonal skills
  • Strong organizational skills – detail-oriented
  • Excellent customer service skills. (internal and external).
  • Proficiency in Microsoft Office products – Word, Excel, Outlook
  • Ability to work independently on assignments and/or seek out new tasks
  • Proficient time management skills

Experience and Education Requirements:

  • Associate Degree in Business or Accounting related field
  • 1 year of accounting experience, open to entry level
  • Prior payroll experience preferred
  • Prior bookkeeping experience

Essential Duties and Responsibilities:

  • Provides a wide variety of support functions to the operations staff in the areas of administrative assistance, communications and document control, report generation, publishing, proofreading, editing, filing, and communicating.
  • Assist Accounting Manager with payroll duties
  • Maintaining the reception area and answering the phones; maintaining the kitchen area
  • Maintain engineering registration records and renewals for firm and management staff.
  • Project setup and maintaining the Project Log
  • Support engineering operations by producing client correspondence and final report proofing, editing, and binding
  • Maintaining records and/or files
  • Billing Reviews: Process and print billing reviews for T&M projects, and status reports for FF projects and distribute to Project Managers
  • Post and Print Sales Invoices: Make necessary adjustments/corrections per PMs requests; post-sales invoices and print
  • Mail invoices to clients no later than the 5th business day of the month
  • Monthly Sales Reporting: Prepare monthly sales report by the Project Manager for management’s review
  • Monthly Holds/Write-Off Reporting: Prepare and maintain monthly holds and write-off reports for management’s review prior to closing each month
  • Vendor Invoices: Enter all approved vendor invoices into Navision
  • Weekly Check Runs: Pay all approved vendor invoices
  • Client/Vendor Files: Maintain client/vendor files; file documents timely
  • Task Procedures: Update and maintain task instructions; keep readily available
  • Other special projects as needed

Job Tags

Weekly pay,

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