Job Description

Overview:

The Registrar’s Office is seeking an experienced Accounting Assistant Senior who will contribute to our dynamic and collaborative team. This position reports directly to the Accountant Senior and is an essential member of the student accounts receivable team. This person will provide significant support to the Accountant Senior and to the Registration Team through process coordination, workflow management, and quality assurance of completed tasks.

Responsibilities:

• Work both independently and in conjunction with the Accountant Senior in all functions managed by the Accounts Receivable Team.
• Assist in processes to calculate, build, and maintain necessary functions related to tuition and fees.
• Build, maintain, and apply student exemptions for faculty, staff, and dependents.
• Provide support to departments in reporting their fee income.
• Coordinate with the Controller’s Office on all student financial issues.
• Reconcile daily tuition revenue and receivable files.
• Post student refunds daily.
• Monitor university systems to resolve errors within student information system (Banner).
• Analyzes reports and reconciles difficult discrepancies and problems.
• Prepare 1098-T statements for students and IRS.
• Assist in maintaining detail code table, including application of payment rules to achieve optimum results.
• Work closely with Veterans Resource Office to resolve payment discrepancies and other applicable processes.
• Assist students, faculty, staff, and administrators with registration and fee payment and with inquiries regarding USU policy and procedures.
• Perform special projects as assigned.
• Provide proactive solutions to avoid future problems.

Qualifications:

Minimum Qualifications:

• Four years of bookkeeping, accounting, or other related experience; OR a bachelor’s degree; OR an equivalent combination of education and experience.
• Experience with Microsoft Office (Word, Excel, Outlook, and PowerPoint), and databases.

Preferred Qualifications:

• Experience with Banner student accounts receivable system.
• Experience in higher education accounting.
• Knowledge of higher education.

Knowledge, Skills, and Abilities:

• Excellent customer service and interpersonal communication skills.
• Ability to easily switch from one task to another.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to discreetly handle confidential information.
• Highly detail oriented.
• Ability to take responsibility, to work well as a team member, and to work independently.

Required Documents:

Along with the online application, please attach:

• Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
• Name and contact information for 3 professional references to be entered into Candidate Profile
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary: Minimum of $45,000; Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The Registrar's Office supports USU's mission of learning, discovery, and engagement by maintaining accurate records and ensuring compliance with curricular requirements. Registrar staff are able to track record and registration data and use it effectively to guide student registration practices and advising; help faculty understand implications of curricular decisions; help interpret and implement policy and suggest changes that better meet the intent of the educational philosophy of Utah State University. The Registrar's Office plays a strategic part of institutional efforts to manage enrollment.

Our core values include: service, trust, integrity, collaboration, and compassion.

Within the Registrar's Office, our teams include:

• Registration
• Accounts Receivable
• Records
• Graduation
• Transfer Articulation
• Academic Scheduling
• Concurrent Enrollment
• NCAA Academic Eligibility
• University Catalog
• Degree Audit

The Registrar's Office is reporting unit of the Office of the Provost & Chief Academic Officer. For more information, please visit our website at

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.

• 
  updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

• updated 09/2023

Job Tags

Full time, Local area, Outdoor,

Similar Jobs