Job Description

Administrative Specialist II, Housing & Residence Life

Posting Number: SP004710P
Division/College: Auxiliary Services
Department: Housing & Residence Life
Location: Moscow

Posting Context Statement:

The Administrative Specialist II works closely with all units within Housing and Residence Life as well as campus partners including UI Facilities, Student Accounts, Admissions, Financial Aid, the Registrar, and Auxiliary Services. This position provides complex administrative support and high-level customer service to students, families, faculty, and staff for the Housing and Residence Life department and reports to the Associate Director for Housing Operations and Campus Services.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Bachelor’s degree
• Experience collecting and compiling data
• Experience using computer information systems that manage an organization’s finances, business processes and/or records
• Working in a higher education setting
• Experience with housing software, specifically StarRez

Physical Requirements & Working Conditions:

• None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.00 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

1

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 01/15/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

To receive first consideration, please submit a letter of qualification , current resume, and references (last 3 supervisors) no later than January 29, 2025.

In your letter of qualification , using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at [email protected]

Applicant Resources:
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit

The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.

Job Tags

Hourly pay, Full time, Part time, Local area, Visa sponsorship,

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