Legal Executive Assistant - Corporate Job at Naviga, Washington DC

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  • Naviga
  • Washington DC

Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Administrative Assistant
Location : Washington, DC (Hybrid)

Key Notes
  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package
Responsibilities:
  • Provide strategic support to litigation partners by managing day-to-day practice operations, ensuring efficiency and success
  • Proactively manage attorney schedules, resolving conflicts and coordinating complex travel arrangements
  • Delegate and oversee administrative tasks while collaborating with legal support team members to ensure project completion
  • Draft and review correspondence, reports, presentations, and confidential documents
  • Handle client and external business communications with professionalism and discretion
  • Coordinate and lead meetings, preparing agendas, logistics, and accurate materials for distribution
  • Maintain compliance with information governance policies through meticulous file management
  • Oversee billing processes, including prebilling tasks, liaising with billing and collections teams, and monitoring client budgets
  • Develop and maintain professional relationships to ensure cohesive team operations and high-quality deliverables
Requirements:
  • A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
  • Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp 
  • Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
  • Exceptional organizational and time management skills to handle multiple priorities effectively
  • A strong work ethic, flexibility, and a positive, dependable attitude
  • Proven ability to maintain confidentiality and exercise professional judgment
Education: 
  • Required: High School Diploma or GED
  • Preferred: Bachelor’s Degree
Benefits:
  • Medical, Dental and Vision Insurance 
  • Health savings account (HSA)
  • Flexible spending account (FSA)
  • Commuter spending account
  • Basic life and accidental death & dismemberment insurance (AD&D)
  • Short Term and Long Term Disability coverage
  • Guide+Thrive (EAP)
  • Critical illness insurance
  • 401(k) and Profit sharing plan
  • PTO and Holiday 
  • Plus much more!

 

Job Tags

Temporary work, Worldwide, Flexible hours,

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