We are seeking a part-time contractor (approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we’re open to finding the right fit for the right person.

Responsibilities

• Office Operations & Facilities Management 
  • Oversee daily mail operations, including sorting, distribution, and postage. 
  • Communicate rules and best practices for Envoy. 
  • Manage the budget for office lunches and snacks, ensuring consistency across all locations. 
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs. 
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries. 
  • Help coordinate shipping and manage FedEx account 
• Events & Employee Engagement
  • Organize and execute employee events, such as happy hours, picnics, and seasonal celebrations. 
  • Coordinate and celebrate employee milestones (birthdays, work anniversaries, marriages, new babies, etc.)
• Employee Support & Customer Service
  • Provide operational assistance to multiple office locations, ensuring consistent and friendly service.
  • Act as a go-to resource for employees, offering assistance and fostering a welcoming environment. 
  • Continuously seek and apply employee feedback to enhance office services and experiences. 

Qualifications
Education/Experience

• Bachelor’s degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered. 
• Prior experience in an office environment required. 
• Experience in a customer-facing role preferred. 

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite 
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams.  
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged  
• Flexibility, resiliency, and curiosity

Compensation
The pay range for this position is $20 - $25 hourly. 

Working Conditions 
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.

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By submitting this application, you are certifying that all information provided is true and complete to the best of your knowledge. You understand that any false, misleading, or omitted information may disqualify you from consideration for employment or result in termination if already employed. You also release the company from any liability resulting from your failure to provide accurate information.

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