Job Description

Job Requisition ID: 46992

Opening Date: 05/16/2025
Closing Date: 05/30/2025
​Agency:  Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option:  None  
Bilingual Option:  None
Salary: Anticipated Salary: (Effective 7/1/25) $6,520 - $9,427/month ($78,240 - $113,124/year)
Job Type: Salaried
Category: Full Time  
County: Schuyler
Number of Vacancies: 1
Bargaining Unit Code:  RC028
Merit Comp Code:  

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the  Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position  MUST apply electronically through the  illinois.jobs2web.com   website. State of Illinois employees should click the link near the top left to apply through the  SuccessFactors   employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire a Records Manager for the Treatment and Detention Center located in Rushville, Illinois. Performs duties of a highly responsible administrative nature. Performs a variety of staff functions. Coordinates and assists with projects associated with monitoring facility clinical records and projects. Assists in the interpretation and implementation of policy and procedures to verify the efficient functioning of the records section of the facility. Prepares reports and proposals and conducts research. Serves as the facility Litigation Coordinator for all lawsuits.

Essential Functions

• Serves as Records Manager for the Treatment and Detention Facility.
• Serves as correspondence control manager for the Program Director.
• Serves as a working supervisor.
• Conducts research and compiles data to assist the Program Director in management control of facility operations, including trends in overtime, personnel movement, auditor general’s findings, internal audit findings, etc.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

• Two (2) years of professional experience effectively communicating with both internal and external officials, providers and/or the general public in oral and written form.
• Two (2) years of professional experience researching and developing correspondence to internal and/or external individuals.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
• Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, using Microsoft Word and other programs to demonstrate project policies and procedures for a public or private organization.
• Two (2) years of professional experience monitoring records and projects for a public or private organization.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Monday - Friday, 8:00am - 4:00pm; 30-minute unpaid lunch

Work Location: 17019 County Farm Rd, Rushville, Illinois, 62681

Division of Mental Health

Treatment and Detention Facility

Administration

Agency Contact:  [email protected]

Posting Group:  Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the for State employees and review the 

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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