Job Description

Job Summary

The Team Coordinator will be the Assistant to the CEO will be responsible for performing a wide range of administrative and office support activities for the office and/or managers and supervisors to facilitate the efficient operation of the organization.

Job Responsibilities

• Maintain calendar, create travel itineraries, and organize expenses for the CEO
• Organizing documentation, items needing review/signatures, filing/processing of documentation, deadlines, maintaining company records, contact information.
• Record, compile, transcribe and distribute minutes of meetings when applicable
• Handle confidential and critical files, ensuring all information is readily available while maintaining a discreet environment
• Gather data, conduct research, and prepare reports, presentations, or summaries on key topics for the CEO.
• General clerical duties including photocopying, scanning, and mailing
• Manage staff functions, dinners, and travel
• Coordinate office guests: greeting/receiving, booking accommodations, maintaining office schedule/agenda, coordinating transportation
• Coordinate company meetings and events.
• Maintain office supply inventories / Coordinate maintenance of office equipment
• Maintain dues, subscriptions & industry memberships
• Coordinate company charity/community service projects
• Work closely with other departments such as Sales, Marketing and Operations

Job Requirements 

• High school diploma or GED is required
• Experience and knowledge of Microsoft Office Applications and CRM systems

Essential Job Functions

• Must be able to remain in a stationary position 50% of the time
• Position constantly operates a computer and other office productivity machinery such as a computer, copier, and printer
• This person in this position frequently communicates with other departments. Must be able to exchange accurate information in these situations

To the extent permitted by law, passing consumer (drug screening and/or background check) report inquiries may be necessary for employment purposes.

ABOUT US I.K. Hofmann, USA provides staffing and human resource services, Vendor Management and MSP Services to both domestic and international companies. Our services include temporary staffing, temporary to permanent placement, permanent placement, on-site administration, human resource management and workforce management. We specialize in staffing in manufacturing, engineering, production, warehouse, aviation, automotive, supply chain, logistics, and HR. As a ISO 9001 certified organization, I.K. Hofmann has built a reputation for delivering the highest levels of service and quality while staying true to the founder’s vision of being a staffing firm that cares about their people. Our parent company, I.K. Hofmann GmbH, is a privately held woman owned business founded in Germany in 1985 and today has more than 110 branch offices in Austria, the Czech Republic, Germany, UK, Italy, Slovakia, and the United States. We are proud to be an equal opportunity employer and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Our differences make us thrive! Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number and by submitting this application, I give my express written consent and agreement to receive text messages from, or on behalf of, I.K. Hofmann USA, Inc. at the mobile telephone number provided for employment or potential employment-related communications, notices, and updates, including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message and data rates may apply. To opt-out of text messaging, reply STOP any time. For California residents, please see our Employee and Applicant Notice at Collection and Privacy Policy for additional California specific information  here.

Job Tags

Similar Jobs